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SECRETARY (OFFICE AUTOMATION) Full Time

en US Department of the Air Force en Cádiz (Publicado en 14-01-2020)

    Duties


    Summary


    Click on "" button below to view Eligibilities being considered and other IMPORTANT information.
    The primary purpose of this position is to serve as the principal office assistant performing various administrative clerical, and protocol duties in support of the Commander and/or designated officers or members of the squadron.


    Responsibilities


    • Prepares a wide variety of recurring and nonrecurring correspondence, itineraries, reports, and other documents and reviews and finalizes correspondence/documents prepared by others in handwritten or electronic drafts.

    • Reviews and processes incoming and outgoing correspondence, messages, materials, publications, regulations, and directives.

    • Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits.

    • Maintains supervisor's calendar, coordinates meeting arrangements. And schedules meetings and/or conferences. Performs other administrative and clerical work in support of the office/organization.

    • Uses varied and advanced functions of word processing software to create, format, modify, edit and print a variety of letters, memos, and other textual documents.

    Travel Required


    Not required


    Supervisory status

    No

    Promotion Potential

    6

  • Job family (Series)


    0318 Secretary

  • Requirements


    Requirements


    Conditions of Employment


    • U.S. Citizenship Required

    • Males must be registered for Selective Service, see www.sss.gov

    • Must be able to obtain and maintain a Secret Clearance.

    • No PCS cost. Recruitment is limited ONLY to the local commuting area of Rota, Spain.

    • This posn is subject to provisions of the DoD Priority Placement Program

    • Disclosure of Political Appointments

    • Safeguards classified, controlled, or sensitive materials.

    • Requires some flexibility in work hours.

    • The incumbent must have the ability to type a minimum of 40 WPM.

    Qualifications


    In order to qualify, you must meet the experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions.
    SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-05, or equivalent in other pay systems. Examples of specialized experience includes knowledge of the duties, priorities, commitments, policies, and program goals of the organization sufficient to perform non-routine assignments, such as independently noting and following-up on commitments made at meeting/conferences; shifting clerical staff in subordinate offices to respond to fluctuation workloads; advising other clerical staff on preparing correspondence, requirements for various reports, and interpreting new instructions and procedures; or locating and summarizing information from files and documents that requires recognizing which information is or is not relevant to the problem at hand.
    FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-05 level is required to meet the time-in-grade requirements for the GS-06 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks.
    KNOWLEDGE, SKILLS AND ABILITIES (KSA's):
    • Knowledge of extensive rules, procedures, or operations applied to secretarial and clerical assignments to perform the procedural and administrative work of the office, such as preparing and editing documents, locating and assembling information for various reports, maintaining files/records, and making and preparing travel arrangements.

    • Knowledge of office functions to screen telephone calls and visitors, maintain supervisor's calendar, prepare and review correspondence, and perform other substantive or administrative work of the organization.

    • Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports.

    • Knowledge of work processing automation software functions to support office operations and produce a variety of textual documents such as letters, reports, memos, and form letters.

    • Skill in typing; a qualified typist is required (40 WPM).

    • Ability to locate, assemble, and compose information for reports, inquires, and nontechnical correspondence. Ability to communicate effectively, both orally and in writing. Ability to plan, organize work, and meet deadlines.

    PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.
    VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    Education


    This job does not have an education qualification requirement.

    Additional information


    Important Overseas Information: Applicants interested in applying for overseas locations please click here to review important information regarding the exceptional family member program.
    Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click here. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location.
    Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information.
    120-Day Register: This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur.
    Direct Deposit: All federal employees are required to have direct deposit.
    If you have questions regarding this announcement and have hearing or speech difficulties click here.



    How You Will Be Evaluated


    You will be evaluated for this job based on how well you meet the qualifications above.


    Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
    The resume/documents you submit must support your responses to the online questionnaire. If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "insufficient information" and you will not receive further consideration for this job.
    Applicants who meet the requirements for and apply as a non-competitive eligible that meet minimal qualifications and other requirements of this position, will be given consideration as a non-competitive candidate and will be referred unless blocked by an individual with priority/preference. Noncompetitive applicants do not need to respond to the assessment questions with the A through E responses indicating level of experience/training.
    Applicants who disqualify themselves will not be evaluated further.
    APPRAISALS/AWARDS: Hiring Managers use objective methods and consider previous performance appraisals and awards in the selection process. Current Federal Civilian employees should list any relevant performance related rating and/or awards in your resume.
    ADDITIONAL INFORMATION: When job announcements indicate PCS costs are authorized, overseas allowances may be authorized in accordance with Department of State Standardized Regulation (DSSR) and any applicable Federal Overseas Regulations.
    Selectees who physically reside permanently in the U.S., the Commonwealth of Puerto Rico or Northern Mariana Islands, and the Possessions of the U.S., during the entire recruitment process (application, selection, and acceptance of a formal job offer) and selected for employment in the foreign area are eligible to receive certain foreign area benefits such as: Living Quarters Allowance (LQA) or government quarters, Post Allowance, Home Leave, etc. (subject to approval).
    Selectees who physically reside outside the U.S., the Commonwealth of Puerto Rico or Northern Mariana Islands, and the Possessions of the U.S., during any step of the recruitment process (application, selection, and acceptance of a formal job offer) will have foreign area benefits eligibility be determined on a case by case basis.


    Background checks and security clearance


    Security clearance

    Secret

    Drug test required

    No

  • Required Documents


    Required Documents


    The following documents are required and must be provided with your application. Applicants who do not submit required documentation to determine eligibility and qualifications will be eliminated from consideration. Other documents may be required based on the eligibility/eligibilities you are claiming. Click here to view the AF Civilian Employment Eligibility Guide and the required documents you must submit to substantiate the eligibilities you are claiming.

    • Online Application: Questionnaire

    • Resume: For qualification determinations your resume must contain hours worked per week and dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as insufficient and you will not receive consideration for this position. If you are a current Federal employee or previous Federal employee, provide your pay plan, series and grade, i.e. GS-0301-09. Current Federal Civilian Employees should list relevant performance related rating (given within the last three years) and/or incentive awards in your resume. Do NOT include photographs (or links to social media such as LinkedIn), inappropriate material, inappropriate content, nor personal information such as age, gender, religion, social security number, etc., on your resume.

    • Veterans: If claiming VRA, VEOA or Veterans' Preference - Submit VOW certification memo or copy of the official DD-Form 214, which must include the character of service/type under honorable conditions (i.e., with an honorable or general discharge). This will be annotated in block 24 on member copy 2, 4, or 7 of the DD-Form 214. If you are also claiming 10-point preference and/or 30% Disabled Veteran, you must submit a VA Letter or a disability determination from a branch of the Armed Forces (or documentation of Purple Heart, if applicable).

    • Current or Former Federal Civilian Employees (includes current Air Force employees): You must submit a legible copy of a SF-50, Notification of Personnel Action. The SF-50, block 24 must contain "1" or "2" and block 34 must be a"1". Employees eligible under an OPM approved interchange agreement, block 34 may contain a "1" or "2". NOTE: For OCONUS employees who claim eligibility MSP or Family Member Preference, your SF-50 may contain a "3" in block 24 and a "2" in block 34.

    • Promotion Consideration: If you wish to be considered as a promotion candidate and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one-year time-in-grade requirements. You will need to provide additional SF-50s which clearly demonstrates you meet the time-in-grade requirements (examples of appropriate SF-50s include Promotions, Within-Grade, Grade/Range Increases, and SF-50s with an effective date more than one year old).

    ACTIVE DUTY SERVICE MEMBERS: The VOW Act requires federal agencies to treat an eligible active duty service member as a veteran, disabled veteran, and preference eligible (as applicable) when applying for civil service positions before the effective release or discharge date. Appointment of military members before the release or discharge date is permissible if the member is on terminal leave. At the time the active duty member applies for a civil position, he or she must submit a "certification" memo in lieu of a DD-Form 214, Certificate of Release or Discharge from Active Duty. Active duty members applying for a civil service position without submitting a valid certification memo or DD-Form 214 with their application will render the member ineligible for the position. The certification memo must originate from the member's military service branch on official letterhead and contain the following:
    • Name/Rank/Grade of Service Member

    • Branch of Armed Forces

    • Dates of Active Service (Start and End Date(s)

    • Expected Date of Discharge/Release from Active Duty

    • Terminal leave start date (if applicable)

    • Expected character of service/discharge and type of separation (i.e. separation or retirement)

    • Must be certified within 120 days of anticipated discharge

    • Signature by, or by direction of the adjutant, personnel office, unit commander, or higher headquarters commander.

    Note: The VOW Act provides tentative preference. If appointed, a DD Form-214 must be submitted upon receipt.
    OPTIONAL DOCUMENTS:
    Performance Appraisals for Current Federal Civilian Employees - Most recent performance appraisals (dated within last 3 years) showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable.
    Awards for Current Federal Civilian employees - List any awards received within the last 3 years on the resume.
    Note: Applicant must not submit award SF50s-Notification of Personnel Actions (SF50s).
  • Benefits


    Benefits


    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.



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