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Office Manager (Job Ref: 1523) Full Time

en Mondia Madrid en Madrid (Publicado en 27-11-2020)


Our talented teams create tech that connects brands to people via meaningful content that impacts their lives in positive ways. By understanding where the markets are going and where technology fits in; we use our knowledge to identify solutions that boost businesses and shift user experiences.

| What makes us a leader in our industry, and different from other international digital tech companies, is our ability to tailor or custom create our offering to solve business challenges

We aim to build an inspiring organisation with an engaged and high performing culture. We believe in possibilities. We connect to the future. Think unlimited digital potential, global reach, limitless content, unreal experiences, real connections? now imagine the direct impact you could have in this landscape. If you are eager to work in an inspiring, dynamic environment and collaborate with like-minded people, we want to hear from you!


As our Office Manager you are the first point of contact for any external visitor, customer clients and our employees for any Office Management topics. Responsibilities may include, but are not limited to the following:

  • Management of the reception area & continuous improvement of office management processes by implementing your own ideas to assure a smooth operation

  • Welcoming guests (internal & external) and keeping meeting rooms as well as common area tidy

  • Answering and forwarding incoming calls

  • Processing of mail and courier items (i.e. distribution / preparation of the outgoing mail, processing of the courier consignments)

  • Setting up meetings for Managing Directors as well as senior management team members

  • Inventory control and ordering of office supplies as well as administration of our mobile phone and office supply contracts (i.e. coffee machine, cleaning company, stationary)

  • Booking of business trips (hotels, flights, trains)

  • Supporting Managing Directors with organizational topics such as setting up meetings, processing travel expenses

  • Organizing catering for external & internal guests and organizing regular internal team events

  • Assist in the onboarding process for new hires, organizing welcome packs as well as ordering public transportation cards & office access keys

  • Support of finance teams with invoice approval as well as answering questions regarding invoices

  • Support of HR Team with company-wide projects (i.e. office move, team events, broadening employee benefits)


The ideal candidate has exceptionally high ownership, excellent critical thinking skills and the ability to work with agility in a fast-paced environment. They would also be insanely focused on demonstrating excellence in service delivery; other qualifications include:

  • You already have at least 5 years? experience as Office Manager or as a Personal Assistant in an international company

  • You have experience in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision

  • You are flexible, well organized and like working accurately

  • You bring a great deal of interest, passion and commitment for Office Management topics and like thinking outside of the box to proactively implement your own suggestions

  • You are used to working with the common MS Office products and have a strong service orientation

  • You enjoy a bilingual work environment and feel comfortable communicating in both Spanish and English (written & verbal)

  • Previous experience within a tech environment, start-up, rapidly-scaling business and/or in a matrix organisational structure would be a distinct advantage

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